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STRATEGIC MACROPROCESS INTEGRATED MANAGEMENT SYSTEMS (SGA)
INTEGRATED SYSTEMS MANAGEMENT PROCESS
CHARACTERIZATION
Management System Manager
Adriana Asención Torres Espitia
Director of Institutional Planning
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- Establish a Digital University Government, characterized by self-control, social control, good governance practices, and university social control.
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- Ensure continuous improvement through the management of risks and opportunities at the University of Cundinamarca.
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- Ensure an institutional environmental culture within the framework of its commitment to life-forming education, democratic values, civility, and freedom.
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- Consolidate and make visible the University of Cundinamarca as a green university institution, consistent with its responsibility to society and nature, within the framework of the international standard.
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- Promote and ensure commitments to austerity in the efficient use of materials and energy consumed by the strategic, mission-critical, support, monitoring, measurement, analysis, and evaluation processes inherent to the University of Cundinamarca.
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- Ensure the understanding, evaluation, and compliance with current environmental legislation and regulations, as well as other requirements voluntarily acquired within the framework of the PIGA (Institutional Environmental Management Plan) of the University of Cundinamarca and the institutional guidelines of the University.
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- Establish environmental management programs with a continuous improvement approach that strengthen the University of Cundinamarca's PIGA by annually reformulating environmental objectives and targets with principles of prevention and proactivity.
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- Inform and educate the community of the University of Cundinamarca and its stakeholders, both at its main campus and its regional branches and extensions, on the guidelines of this Institutional Environmental Policy.
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- To promote the comprehensive protection of the physical and mental health of officials and contractors who contribute to the fulfillment of the institutional mission, through the prevention and control of occupational hazards.
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- Identify the hazards, evaluate, assess, and intervene in the risks present in the processes developed by the University Community and other stakeholders, establishing the respective controls, with the purpose of avoiding and minimizing incidents, work-related accidents, and occupational illnesses that may arise as a result thereof.
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- Establish and maintain the roles and responsibilities of the Information Security Management System – ISMS, taking into account the different hierarchical levels within the institution, starting with Top Management by allocating the necessary and sufficient resources for the implementation, maintenance, and continuous improvement of the ISMS.
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- Implement and maintain the ESG-SSI-PL01 – Institutional Security and Information Privacy Awareness and Training Plan for the academic community in general, and for administrative staff and teachers in particular, for the appropriation and strengthening regarding policies, procedures, manuals, instructions, and guides on information security and privacy.
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- Comply with the legal and regulatory requirements regarding information security and privacy that bind the activities of the Information Security Management System – ISMS.
STAGES
1. PLAN
2. DO
3. VERIFY
4. ACT
OBJECTIVE
Foster an environmental culture through the implementation of the Environmental Management Policy and its objectives, as well as the execution of the Institutional Environmental Management Plan (PIGA), and the programs and projects that support strategic decision-making, the fulfillment of the institutional mission and vision, and the promotion of human beings who live in balance with nature.
SCOPE
Foster an environmental culture through the implementation of the Environmental Management Policy and its objectives, as well as the execution of the Institutional Environmental Management Plan (PIGA), and the programs and projects that support strategic decision-making, the fulfillment of the institutional mission and vision, and the promotion of human beings who live in balance with nature.
PROCESS OPERATION POLICY
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- Environmental Management Policy – “Resolution 155 of November 14, 2018”
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- ISO 14001 Environmental Management Systems
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- Applicable legal regulations: Decree 1076 of 2015, Single Regulatory Decree of the Environment and Sustainable Development Sector, as of the date of its issuance.
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- Institutional Environmental Management Plan
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- Annual Procurement Plan
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- Development Plan
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- Physical Development Plan
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- Contractor Manual
| ENTRIES | PROCEDURES | EXITS |
| - Environmental management self-assessment, context of the organization. – Identification of risks and opportunities. – Identification of needs and expectations. |
ESG-SGA-P01 – Identification of Aspects and Evaluation of Environmental Impacts | – Environmental aspects identification and impact assessment matrix. |
| – Electric power consumption. – Fossil fuel consumption. – Water consumption. -Generation and disposal of waste. – Institutional mobility and transport data. – Applicable emission factors. - Regulatory and methodological requirements for GHG quantification. |
ESG-SGA-P03 – GHG Inventory | - Institutional GHG emissions inventory (Scopes 1, 2, and where applicable, 3). – Institutional carbon footprint. – GHG emissions baseline. - Climate performance indicators. - Identification of significant emission sources. – Information for the formulation of mitigation and emission reduction strategies. – Reports for tracking sustainability and SDG goals. |
| ENTRIES | PLANES | EXITS |
| – Significant environmental aspects and impacts. – Compliance obligations. – Environmental procedures. |
ESG-SGA-PL01 – Institutional Environmental Management Plan PIGA | – Environmental programs. |
| – Significant environmental aspects and impacts. – Compliance obligations. – Environmental procedures. |
ESG-SGA-PL02 – Comprehensive Waste Management Plan | – Environmentally safe internal and external waste management. |
Follow-up actions are carried out with periodic indicators, verifying the implementation status of the Environmental Management System under ISO 14001 criteria, and the Institutional Environmental Management Plan (PIGA).
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- Environmental Management System Indicators
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- Follow-up to the Institutional Environmental Management Plan – PIGA
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- Environmental PQRSyF Reports from the Citizen Service and Information System – SAIC
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- Institutional environmental performance reports
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- Management review
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- Internal Audit
Actions aimed at continuous improvement are implemented through:
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- Environmental Management System Self-Assessment
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- Improvement plans
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- Self-improvement actions
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- Change management
Documents
Resolution 155 of November 14, 2018 - Environmental Management Policy
Communication Flow Matrix
SWOT Analysis (Context) and Risk Matrix
Stakeholder Matrix
Institutional Environmental Aspects and Impacts
Environmental Indicators
Legal and other requirements matrix
Master Document List
Environmental Aspects and Impacts Fusagasugá
Environmental Aspects and Impacts of Facatativa
Environmental Aspects and Impacts Girardot
Environmental Aspects and Impacts of Ubaté
Environmental Aspects and Impacts Zipaquirá
Environmental Aspects and Impacts of Chía
Environmental Aspects and Impacts of Soacha and Bogotá
ESGI - Guide for the Preparation of Documents
Characterization Template
Manual Template
Procedure Template
Program Template
Instruction Template
Template For Guide
Template for Format - Word
Template for Format - Excel
Institutional presentation template
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Digital Operating Model
Digital Operating Model
Digital Operating Model
Digital Operating Model
