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MACROPROCESO MISIONAL GESTIÓN ADMISIONES Y REGISTRO
PROCESO GESTIÓN ADMISIONES Y REGISTRO
CHARACTERIZATION
PROCESS OWNER
Diana Milena Rey Gutiérrez
Head of the Admissions and Registration Office
- Achieve program accreditation and institutional accreditation in accordance with the institutional goals established through self-assessment and accreditation exercises.
- Continuously improve process performance through the implementation of institutional best practices and the application of the mechanisms established by the University of Cundinamarca, with the goal of creating a smart university organization with heart and soul.
- Consolidate and make visible the University of Cundinamarca as a Green University Institution, consistent with its responsibility to society and nature, within the framework of the international standard.
- Ensure an institutional environmental culture within the framework of its commitment to life-forming education, democratic values, civility, and freedom.
- Inform and educate the community of the University of Cundinamarca and its stakeholders, both at its main campus and its regional branches and extensions, regarding the guidelines of this Institutional Environmental Policy.
- To promote the comprehensive protection of the physical and mental health of officials and contractors who contribute to the fulfillment of the institutional mission, through the prevention and control of occupational hazards.
- Identify the hazards, evaluate, assess, and intervene in the risks present in the processes developed by the University Community and other stakeholders, establishing the respective controls, with the purpose of avoiding and minimizing incidents, work-related accidents, and occupational illnesses that may arise as a result thereof.
- Manage risks with each process of the institution based on the confidentiality, integrity, and availability criteria of the Information Security Management System – ISMS information, starting from Information Asset Management, associated in Annex A of the ISO 27001 standard, for their treatment and mitigation, according to the prioritization of the criticality of the identified information assets.
- Implement and maintain the ESG-SSI-PL01 – Institutional Security and Information Privacy Awareness and Training Plan for the academic community in general, and for administrative staff and teachers in particular, for the appropriation and strengthening regarding policies, procedures, manuals, instructions, and guides on information security and privacy.
- Comply with the legal and regulatory requirements regarding information security and privacy that bind the activities of the Information Security Management System – ISMS.
STAGES
1. PLAN
2. DO
3. VERIFY
4. ACT
OBJECTIVES
GENERAL OBJECTIVE
Manage and control Admissions and Registration activities to ensure compliance with current requirements and regulations regarding the selection, admission, retention, promotion, and graduation of students at the University of Cundinamarca.
SPECIFIC OBJECTIVES
1. Assign the available slots for each academic term through the student selection and admission process.
2. Ensure the updating of information for monitoring students with a potential loss of student status according to current regulations, for the current period.
3. Analyze the level of satisfaction of the university community to describe improvement factors/actions for the current period.
4. Ensure the effective characterization of admitted students, in accordance with the institutional guidelines for the current period.
SCOPE
Start with the academic offering for undergraduate and graduate students, both on-site and virtual, continue with the registration and selection of applicants, admission, academic monitoring and control, and end with graduation.
PROCESS OPERATION POLICY
The operation of the process is inspired by the Rector's and Action plans, the creation, monitoring, and updating of the various curricula offered by the institution on a platform, the Integrated Management and Control System, the Quality Management System, and the Standard Internal Control Model – MECI; it is based on the continuous improvement cycle of Plan, Do, Check, Act, and compliance with current regulations.
| ENTRIES | PROCEDURES | EXITS |
| – Academic Calendar
- Official letter from the Office of the Vice President for Academic Affairs informing the Academic Programs to be Offered – Law No. 1188 of April 25, 2008, “Regulating the Accredited Registration of Higher Education Programs” – Resolution 11718 of June 9, 2017, By means of which the request for High Quality Accreditation of the Bachelor's Degree Program in Basic Education with an Emphasis in Social Sciences of the University of Cundinamarca, offered under the face-to-face methodology in Fusagasugá – Cundinamarca, is resolved – Agreement 001 of 2007/03/27 “By which the selection and admission process for students of undergraduate academic programs is established” – Registration of Applicants |
MARP02 – Registration and Selection of Applicants |
– Accepted by Academic Term |
| – Academic Calendar
– Procedure for Own-Source Revenues |
MARP03 – Academic enrollment |
– License Plate
– Enrolled students |
| – Minutes Template
– Sample Letter – Application for Re-enrollment, Change of Status, or Transfer – Semester Cancellation or Voluntary Withdrawal - Validation Exams |
MARP05 – News in academic development |
– Internal Transfers Application
– Change in Student Status – Course Cancellation Application – Transfer App – Application for Certifications, Validations, and Authorizations – Grade Modification |
| – Academic Calendar
– Academic CV Review – Program Approval – Defense Minutes - General Clearance Certificate |
MARP06 – Academic Degrees and Titles |
– Graduation Certificate
– Diploma – Graduate Students |
| – Request for Documents
– Procedure for Own-Source Revenues – SIS, Institutional Application System |
MARP07 – Document request |
– Grade transcripts
– Graduation Certificate – Diploma – Certificate Form – ID Card Duplicate |
| – Sample Letter (Request for an SNIES Report, from the Institutional Planning Office) | MARP09 – SNIES Report |
– Official templates issued by the Ministry of National Education, containing student information from the University of Cundinamarca |
| – Tuition Refund Request
– Photocopy of the ID card – Tuition Fee Statement – Purchase Order – Semester Cancellation or Voluntary Withdrawal – ICETEX Resolution – Verified Force Majeure Supporting Documents |
MARP10 – Academic verification for tuition refund |
– Concept of approval or denial of transfer or return of enrollment |
Monitor and measure scheduled activities and the products or services offered, in compliance with legal requirements and the process objective, and report their results.
- Academic record controls.
- Reviews of documentary, financial, and academic student records.
- Follow-up to the Action Plan and Management System Indicators.
- Internal and External Audits.
Advance the continuous improvement actions in the process performance:
- Process improvement plan
- Corrective Actions
Documents
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Digital Operating Model
Digital Operating Model
Digital Operating Model
Digital Operating Model
