Required documentation

1. Letter of intent expressing the interest to sign the agreement, signed by the Legal Representative.
2. Complete RUT (renewed at least to 2011) and Chamber of Commerce showing the incorporation of the company.
3. A photocopy of the legal representative's national ID card.
4. Certificate from the Legal Representative, issued no more than one (1) month ago, confirming compliance with Social Security contributions for the past six (6) months.
   Note: If the Chamber of Commerce has on record the appointment of a statutory auditor, the certificate shall be issued by said statutory auditor and must be accompanied by:
5. Criminal background checks for the Legal Representative and the Legal Entity:
   • Office of the Comptroller General of the Republic.
   • Office of the Attorney General.
   • National Police (criminal record).
   • National Registry of Corrective Measures (RNMC).
   • All with an issue date of no more than one (1) month.
6. If it is a public entity:
   • Certificate of Appointment.
   • Certificate of assumption of office.
   • A document proving legal authority to enter into agreements (e.g., agreement, resolution, job description).
     Explanatory Note: In the case of public entities whose legal representative exercises core functions directly derived from their position —as occurs with single-person authorities elected by public corporations or through a competitive merit-based selection process—, the document accrediting such competence to sign agreements shall be accepted as valid, provided that:
   • Exists certificate of possession duly issued by the competent authority.
   • It has been verified that the position includes legal representation duties and the authority to sign inter-institutional agreements.
   • Please provide administrative act, job description, resolution, or equivalent document that allows to validate said competency.
   • It is available institutional legal review to vouch for the sufficiency of the submitted support.
   • This exception applies only when the legal nature of the public entity and the current regulatory framework allow for the execution of agreements in the performance of statutory functions, without the need for additional authorization, and provided that it is guaranteed traceability, legality, and functional responsibility according to the procedure MIUP06 and the Roadmap MIUr036.
7. Policy that allows safeguarding the confidentiality, integrity, and availability of the data and information of the data subjects of the UNIVERSITY OF CUNDINAMARCA.
   Explanatory Note: The University of Cundinamarca does not have a pre-established format for this requirement. Consequently, it is the responsibility of the partner entity to draft and submit this document, expressly stating its commitment to the protection of the personal and institutional data of the University of Cundinamarca, within the framework of the agreement intended to be signed.
8. ESG-GAS-F008 Form – Anti-Corruption and Anti-Bribery Commitment, signed by the legal representative of the interested entity, as a mandatory requirement for the legalization of the agreement.
   NOTE: The agreements signed with the University of Cundinamarca they will not be able to present grounds for disqualification, incompatibility, or conflict of interest, in accordance with the provisions of the Political Constitution of Colombia, Law 80 of 1993, Law 1474 of 2011 (Anti-Corruption Statute), Law 2345 of 2023, and the internal regulations of the University of Cundinamarca.
   • In development of the principles of transparency, integrity, and institutional responsibility, the University of Cundinamarca has adopted the Anti-bribery Management System (ISO 37001:2016), as well as the guidelines established in the Resolution 080 of 2023 and in the UCundinamarca Autonomous Code Generation 21st Century.
   • Therefore, every allied entity must sign the ESG-GAS-F008 Form – Anti-Corruption and Anti-Bribery Commitment, as a mandatory requirement for the legalization of the agreement, expressing their will to:
     • Prevent, detect, and address any practice of bribery or corruption.
     • Ensure the absence of conflicts of interest in the execution of the agreement.
     • Respect the ethical and institutional good governance principles.
   • Failure to comply with these provisions will result in nullification of the agreement and to the corresponding legal actions, without prejudice to the disciplinary, fiscal, and criminal liabilities that may arise