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Introduction

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The Academic Council and the delegated committee for monitoring the process of collective and dialogical construction of the Student Regulations, in accordance with the postulates of our Transmodern Digital Educational Model – MEDIT, have consolidated a phased strategic route that has been under development from 2019 to the present.

 

During this period, three versions have been drafted, accompanied by various activities designed to achieve the participation of the entire university community, promoting freedom, civility, and democratic values as part of lifelong education.

Background

2019 Process

2019

Creation of the delegated committee
of deans by the Academic Council

State of the art review of the macrostructure of student regulations from 12 public and private universities:

🟡 U. Distrital
🟡 UPTC
🟡 UPN
🟡 UCundinamarca
🟡 U. de Antioquia
🟡 UNISABANA		 U. del Norte
🟡 UNIANDES
🟡 U. Surcolombiana
🟡 UNIVALLE
UIS
🟡 Pontifical Xavierian University

Projection of the first document draft version of the student regulations
Delegated committee of deans

2020 Approval

2020

Preparation of the Version 1
Student Handbook
General Secretariat

2021 Publication

2021

Publication on institutional platform from the Version 2
General Secretariat

Publication on institutional platform from the Version 3
Delegated committee of deans

Versions

2020

October

Publication on institutional platform
from Version 1

3.582 visits
on the Institutional Website

Socialization from the Academic Council
on Facebook Live

4.082 people reached
through Facebook

2021

January

Review, analysis and observations
of the Council of Deans

2021

January

Review, analysis and observations
of the Council of Deans

2021

February

Publication on institutional platform
from Version 2

2021

March

Outreach activities
Publication on Institutional Website and Social Media

47 Dialogic encounters
71 Curriculum committees
19 Faculty advice
7 Discussions
69 Other activities
Academic committees · Councils · Teachers · Dialogue tables · Extended dialogic gatherings

2021

April

Discussion forums for main campus, extension programs, and regional campuses

Proposed committee presentation
before the Academic Council

April 6, 2021

2021

May

Collective meeting

May 5, 2021

Institutional dialogue tables

Qualitative and quantitative review
from sources of information

Analysis and systematization of information

Manufacturing process
of the draft regulation

Academic Board · May 20, 2021

2021

June

Drafting of the document
3rd version

Style and copy editing

Publication on institutional platform

June 30, 2021

2021

July

Presentation of the process before the Academic Council
3rd version

July 6, 2021

Presentation and socialization of results
to deans, coordinators, and professors

July 22, 2021

2021

September and October

Debate, contributions and suggestions
with students

According to the schedule

2021

November

Open Academic Council

November 16, 2021

Release of Version 4

November 30, 2021
The Version 2 had 92 items.
The Version 2 applied also for graduate programs.		 The Version 3 it has 77 articles.
The Version 3 applies For undergraduate students only.

General structure of the student regulations version 3

Considerations
Chapter I. Purpose, scope, principles and values (art. 1 to 4)
Chapter II. Student (art. 5 to 8)
Chapter III. Registration, selection, admission (art. 9 to 13)
Chapter IV. Registration (art. 14 to 20)
Chapter V. Academic situations (art. 21 to 35)
Chapter VI. University exchange (art. 36 to 37)
Chapter VII. Academic aspects (art. 38 to 41)
Chapter VIII. Evaluation (art. 42 to 45)
Chapter IX. Graduation work options (art. 46 to 48)
Chapter X. Graduation (art. 49 to 53)
Chapter XI. Incentives and recognition (art. 54 to 55)
Chapter XII. Disciplinary regime (art. 56 to 60)
Chapter XIII. Rights, duties and offenses (art. 60 to 63)
Chapter XIV. Academic procedure (art. 64 to 70)
Chapter XV. Classification of offenses and execution (art. 71)
Chapter XVI. Sanctions (art. 72 to 73)
Chapter XVII. Final provisions (art. 74 to 77)

2021

November

Publication of Version 4 of the Student Regulations

November 30, 2021

See the Student Regulations version 4 (PDF, 34 pages)

Data analysis

Qualitative and quantitative results

Interactive Power BI dashboard · Systems and Technology Department, period 2021-1. The figures it summarizes are transcribed below.
92 articles
2nd version		 77 articles
3rd version

Sources of information reviewed

Review of website contributions

Faculty reports

  • Dialogic encounters
  • Curriculum committees
  • Faculty Councils
  • Others

Report on discussions

Outcome of the dialogue tables

  • Students
  • Teachers
  • Coordinators
  • Program Directors

Information on participating in group meetings

Regulatory references consulted

Regulatory references
• Political Constitution 1991
• Law 30 of 1992
• Regulatory decrees
• Decree 1330 of 2019		 Internal regulatory references: CS / CA
• Agreement 010 of 2006
• Agreement 012 of 2018
• Agreement 03 of 2018
• Agreement 009 of 2015
• MEDIT
• Curriculum guidelines

Contributions and observations to the Draft Regulation V2

Percentage result by source of information

Faculties 87,5 % 4,698 contributions
Web page 6,6 % 352 contributions
Dialogue tables 3,4 % 184 contributions
Discussions 2,3 % 121 contributions
Student representative to the Superior Council 0,3 % 15 contributions
Total 5,370 contributions

Articles with the highest contributions

Art. 6 108
Art. 7 399
Art. 20 320
Art. 21 115
Art. 26 459
Art. 44 144
Art. 49 294
Art. 55 125
Art. 56 746
Art. 57 147
Art. 58 136

Articles with fewer contributions

Art. 0 1
Art. 16 8
Art. 19 6
Art. 22 6
Art. 23 7
Art. 24 8
Art. 34 7
Art. 37 5
Art. 40 6
Art. 42 6
Art. 52 4
Art. 63 4
Art. 64 4
Art. 67 9
Art. 68 2
Art. 71 4
Art. 72 0
Art. 73 1
Art. 74 0
Art. 82 1
Art. 83 2
Art. 85 0
Art. 86 0
Art. 88 9
Art. 90 8
Art. 91 5
Art. 92 0

Qualitative and quantitative results

Interactive Power BI dashboard · Systems and Technology Directorate, 2021-2 period. It brings together three views: data results by faculty, application results by faculty, and results of contributions from the website.

Conclusions

conclusions
  • Participation of all agents of the university community, highlighting the contributions of students through the faculties and various strategies designed (dialogical meetings, dialogue tables, conversations, website) and approved by the Academic Council.
  • For the organization, analysis, systematization and generation of qualitative and quantitative data, five (5) sources of information were used (faculties, student representative to the Superior Council, discussions, working groups, website) which were inputs for the writing of the working document Version No. 3.
  • To facilitate the socialization, visibility and systematization of qualitative and quantitative information by source, the corresponding data dashboard was generated.
  • Dialogical and formative construction spaces were provided with students, professors, coordinators, deans and other administrative staff as indicated by MEDIT and with the support of the commission delegated by the Academic Council.

Student handbook

Student handbook

Student handbook

Student handbook

Student handbook

Company committed to Biosecurity
Carbon Footprint
Social responsibility certificate
Icontec - IQNET
Sustainability Seal
icontec ISO 37001
EFR
Non-discrimination seal
Icontec ISO 9001
Government of Colombia
Brand
Brand
Office of the Attorney General of the Nation
Icfes
Company committed to Biosecurity
Carbon Footprint
Social responsibility certificate
Icontec - IQNET
Sustainability Seal
icontec ISO 37001
EFR
Non-discrimination seal
Icontec ISO 9001
Government of Colombia
Brand
Brand
Office of the Attorney General of the Nation
Icfes