STRATEGIC MACROPROCESS INSTITUTIONAL PLANNING MANAGEMENT

Publication date: August 3, 2026

INSTITUTIONAL PLANNING MANAGEMENT PROCESS

CHARACTERIZATION

PROCESS OWNER

Adriana Asención Torres Espitia
Director of Institutional Planning

Continuously improve process performance through the implementation of institutional best practices and the application of the mechanisms established by the University of Cundinamarca, with the goal of creating a smart university organization with heart and soul.

- Ensure an institutional environmental culture within the framework of its commitment to life-forming education, democratic values, civility, and freedom.

- Consolidate and make visible the University of Cundinamarca as a green university institution, consistent with its responsibility to society and nature, within the framework of the international standard.

- Promote and ensure commitments to austerity in the efficient use of materials and energy consumed by the strategic, mission-critical, support, monitoring, measurement, analysis, and evaluation processes inherent to the University of Cundinamarca.

- Ensure the understanding, evaluation, and compliance with current environmental legislation and regulations, as well as other requirements voluntarily acquired within the framework of the PIGA (Institutional Environmental Management Plan) of the University of Cundinamarca and the institutional guidelines of the University.

- Establish environmental management programs with a continuous improvement approach that strengthen the University of Cundinamarca's PIGA by annually reformulating environmental objectives and targets with principles of prevention and proactivity.

- Inform and educate the community of the University of Cundinamarca and its stakeholders, both at its main campus and its regional branches and extensions, on the guidelines of this Institutional Environmental Policy.

- To promote the comprehensive protection of the physical and mental health of officials and contractors who contribute to the fulfillment of the institutional mission, through the prevention and control of occupational hazards.

- Comply with current legal regulations regarding occupational hazards and other applicable requirements.

- Assignment of responsibilities at all hierarchical levels, from senior management to the operational levels of the University, generating an individual and collective commitment to self-care and comprehensive health protection.

- Identify the hazards, evaluate, assess, and intervene in the risks present in the processes developed by the University Community and other stakeholders, establishing the respective controls, with the purpose of avoiding and minimizing incidents, work-related accidents, and occupational illnesses that may arise as a result thereof.

- Establish and maintain the roles and responsibilities of the Information Security Management System – ISMS, taking into account the different hierarchical levels within the institution, starting with Top Management by allocating the necessary and sufficient resources for the implementation, maintenance, and continuous improvement of the ISMS.

- Manage risks with each process of the institution based on the confidentiality, integrity, and availability criteria of the Information Security Management System – ISMS information, starting from Information Asset Management, associated in Annex A of the ISO 27001 standard, for their treatment and mitigation, according to the prioritization of the criticality of the identified information assets.

- Implement and maintain the ESG-SSI-PL01 – Institutional Security and Information Privacy Awareness and Training Plan for the academic community in general, and for administrative staff and teachers in particular, for the appropriation and strengthening regarding policies, procedures, manuals, instructions, and guides on information security and privacy.

- Define and implement incident management involving the activities of prevention, identification, and management of events and/or incidents that threaten the confidentiality, integrity, and availability of information assets, in accordance with the resources provided by the institution, promoting the continuous improvement of the ISMS.

- Comply with the legal and regulatory requirements regarding information security and privacy that bind the activities of the Information Security Management System – ISMS.

STAGES

PROCESS OPERATION POLICY

- Institutional Planning manages through the formulation of strategic direction, as well as plans, programs, and projects that define the institutional direction in the short, medium, and long term.

- In addition, they lead planning processes through the annual estimation of income and expenses and the management of strategic projects with national and territorial entities to secure resources.

- It supports decision-making processes by reporting institutional statistics and annual accountability.

- Manage the physical plant through the enablement of physical spaces.

- Manage the project bank for the allocation of the Annual Operational Investment Plan (POAI).

- Promotes a culture of collective participation within the university community.

ENTRIES	PROCEDURES	EXITS
– Budget executions – MEN certifications – Governor's Office – Annual procurement plan – POAI (Action Plan and Investment Operations) – Development Plan – Payrolls – Information requested from the offices – Statistics	EPIP02 – Estimation of income, expenses, and definition of general provisions	– Estimation of income and expenses.
– Information provided by offices (General Secretariat, Admissions, Budget, Human Talent, Directorate of University Welfare, Directorate of University Interaction, Internationalization, Directorate of Systems and Technology, Office of Virtual and Distance Education, Office of Academic Development, Academic Support Unit, Directorate of University Research, Directorate of Goods and Services)- Guidelines of the Ministry of Education- Templates uploaded to the MEN Platform.	EPIP04 – University Statistical System	– Information Reporting to SNIES, SPADIES - Statistical Bulletin.
– Development Plan – Institutional Action Plan – Investment Projects registered in the Project Bank – Budget – Sources of Funding – Certification Report issued by the Project Bank application – Execution report issued by the budget office.	EPIP05 – Management of the University Bank of Investment Programs and Projects of the University of Cundinamarca	– Annual Operational Investment Plan - Monitoring of the Annual Operational Investment Plan.
– Office Management Reports - Document with guidelines for annual Accountability planning	EPIP09 – Accountability and Social Balance	Clear Accountability and Social Balance Report - Implementation and development of the accountability strategy
– Reception of Physical Plant needs (Directorates, Offices, Faculties, Regional Campuses, and Extensions) - Technical Concept from the Advisor to the Directorate of Infrastructure Planning.	EPIP13 – Feasibility Analysis for the Allocation of Physical Spaces	– Viability for Infrastructure Investment proposals.
– Annual Operational Investment Plan – Action Plan monitoring record – Activity and results reports issued by directorates, offices, regional branches, and extensions – Application of the approved methodology	EPIP14 – Development and monitoring of institutional plans	- Institutional action plan - Development plan - Strategic plan - Action plan monitoring and evaluation.
– ISO 9001:2015 Standard. Section 9.3 Management Review - ISO 45001: 2018 Standard - Section 4.6 Management Review - Decree 1072 of 2015, Book 2, Part 2, Title 4, Chapter 6, Article 2.2.4.6.31. – ISO 14001:2015 Standard – ISO 27001:2013 Standard.	EPIP15 – Management Review Procedure	– Opportunities for improvement - Needs for changes to the Quality Management System - Resource needs - Decisions and actions related to changes in: O&S performance, O&S policy and objectives, and other elements of the O&S Management System
- Brain drain.	EPIP17 – Management and initial and final assessment of knowledge	– Knowledge valuation and management.
– Transparency and Access to Information Law requirements - Compliance matrix - Web accessibility and usability needs.	EPIP18 – Guidelines for filling out the ITA application	– Compliance with the implementation of Law 1712 of 2014 - ITA application filled out - Institutional website in compliance with web accessibility and usability criteria.
– Collection of management and planning data.	EPIP19 – FURAG Filling Procedure	– Measurement of the institutional performance index.
- Institutional Development Plan – Collection and planning of quarterly tasks for the responsible departments – Web usability, Plans tracking application.	EPIP22 – Construction and Monitoring of Action Plans	– Action Plan formulated annually – Quarterly monitoring results report.

ENTRIES	PROGRAM	EXITS
– Applicable regulatory framework. – Performance policies and Institutional Management aligned with the Integrated Planning and Management Model (MIPG). – Anti-Bribery Management System (ABMS). – Autonomous Community Code.	EPI-PG01 – Public Ethics and Transparency Program	– Monitoring, tracking, and evaluation reports. – Reports to control bodies and other entities regarding the transparency program.

View document structure

Documents

SWOT Analysis (Context) and Risk Matrix

STRATEGIC MACROPROCESS INSTITUTIONAL PLANNING MANAGEMENT

INSTITUTIONAL PLANNING MANAGEMENT PROCESS

PROCESS OWNER

STAGES

1. PLAN

2. DO

3. VERIFY

4. ACT

Documents