MACROPROCESO DE APOYO GESTIÓN JURÍDICA

Publication date: August 5, 2026

PROCESO GESTIÓN JURÍDICA

CHARACTERIZATION

PROCESS OWNER

Laura Nathaly Ortiz Becerra
Legal Director

Continuously improve process performance through the implementation of institutional best practices and the application of the mechanisms established by the University of Cundinamarca, with the goal of creating a smart university organization with heart and soul.

Ensure an institutional environmental culture within the framework of its commitment to life-forming education, democratic values, civility, and freedom.

Ensure the understanding, evaluation, and compliance of current environmental legislation and regulations, as well as other requirements voluntarily acquired within the framework of the PIGA (Institutional Environmental Management Plan) and the University's Institutional guidelines.

Promote and ensure austerity commitments in the efficient use of materials and energy consumed by the strategic, core, support, monitoring, measurement, analysis, and evaluation processes of UCUNDINAMARCA.

Inform and educate the community of the University of Cundinamarca and its stakeholders, both at its main campus and its regional branches and extensions, regarding the guidelines of this Institutional Environmental Policy.

To promote the comprehensive protection of the physical and mental health of officials and contractors who contribute to the fulfillment of the institutional mission, through the prevention and control of occupational hazards.

Identify the hazards, evaluate, assess, and intervene in the risks present in the processes developed by the University Community and other stakeholders, establishing the respective controls, with the purpose of avoiding and minimizing incidents, work-related accidents, and occupational illnesses that may arise as a result thereof.

Establish and maintain the roles and responsibilities of the Information Security Management System – ISMS, taking into account the different hierarchical levels within the institution, starting with Top Management by allocating the necessary and sufficient resources for the implementation, maintenance, and continuous improvement of the ISMS.

Manage risks with each process of the institution based on the confidentiality, integrity, and availability criteria of the Information Security Management System – ISMS information, starting from Information Asset Management, associated in Annex A of the ISO 27001 standard, for their treatment and mitigation, according to the prioritization of the criticality of the identified information assets.

Comply with the legal and regulatory requirements regarding information security and privacy that bind the activities of the Information Security Management System – ISMS.

STAGES

PROCESS OPERATION POLICY

The operation of the process is inspired by the Political Constitution of Colombia, Law 30 of 1992, Rectoral Plan, CISNA Matrix (initial conditions to enter the national accreditation system), guidelines for the accreditation of academic programs, the quality management system and the standard model of internal control MECI.

The conduct of process managers is constantly guided by the ethical principles and guidelines set forth in the Code of Good Governance and Management Style, respecting due process and other control mechanisms of the University of Cundinamarca. Given the need to ensure timeliness and relevance—that is, ongoing efficiency, effectiveness, and efficacy—the process operation is based on continuous improvement, without which its successful implementation is impossible. Therefore, it relies on the PDCA cycle: Plan-Do-Check-Act.

ENTRIES	PROCEDURES	EXITS
– Legal matters request log	AJUP01 – Legal Advisory	– Issuance of legal opinions
– Requirements sent by the different entities (judicial and extrajudicial proceedings)	AJUP05 – Judicial and administrative representation	– Issuing briefs to adequately defend the interests of the Institution
– Requirement requested by the Goods and Services office	AJUP06 – Contractual Legal Requirements Verification	– Legal evaluation
– Legislation – Regulations – Internal and External Legal Requirements	AJUP08 – Identification, Update and Monitoring of Compliance with Legal and Other Requirements	– Evaluation of compliance (Identification and matrix follow-up to compliance with legal requirements and others
– Rulings against the University due to action or omission by a public servant	AJUP09 – Origin of the action for reimbursement	– Judicial proceedings to properly defend the interests of the Institution
- Receive the file or administrative act declaring the breach of the payment agreement entered into during the persuasive collection stage, sent by the Vice Rector's Office for Administrative and Financial Affairs or whomever it delegates.	AJUP10 – Coercive Collection	– Issuance of the administrative act terminating the process due to gathering sufficient evidence for it, or due to full payment of the obligation, or because all defenses proposed by the debtor within the term have been sustained.
– Case file submitted by the Internal Disciplinary Control Director.	AJUP11 – First Instance Trial	– Issue the first-instance ruling, whether acquitting or sanctioning, in accordance with the provisions of Agreement 003 of 2020.
- Receive, verify, and register the technical report submitted by the supervisor, auditor, or purchasing head, ensuring that it is signed, complete, and accompanied by the evidentiary material required to initiate the sanctioning procedure.	AJUP12 – Contractual Sanction Administrative Law	- Send the file, final documents, certificate of enforcement, and required memos to the supervisor/contract auditor, purchasing department, or relevant unit for collection enforcement, guarantee claims, or final archiving.

View document structure

AJU Process Documents

SWOT Analysis (Context) and Risk Matrix

MACROPROCESO DE APOYO GESTIÓN JURÍDICA

PROCESO GESTIÓN JURÍDICA

PROCESS OWNER

STAGES

1. PLAN

2. DO

3. VERIFY

4. ACT

AJU Process Documents