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STRATEGIC MACROPROCESS INTEGRATED GAS SYSTEMS MANAGEMENT
INTEGRATED SYSTEMS MANAGEMENT PROCESS
CHARACTERIZATION
Management System Manager
Adriana Asención Torres Espitia
Director of Institutional Planning
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- Promote a transcendent and high-impact mission through the strengthening of the results planned by the University of Cundinamarca in its substantive functions.
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- Continuously improve process performance through the implementation of institutional best practices and the application of the mechanisms established by the University of Cundinamarca, with the goal of creating a smart university organization with heart and soul.
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- Ensure an institutional environmental culture within the framework of its commitment to life-forming education, democratic values, civility, and freedom.
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- Promote and ensure commitments to austerity in the efficient use of materials and energy consumed by the strategic, mission-critical, support, monitoring, measurement, analysis, and evaluation processes inherent to the University of Cundinamarca.
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- Ensure the understanding, evaluation, and compliance with current environmental legislation and regulations, as well as other requirements voluntarily acquired within the framework of the PIGA (Institutional Environmental Management Plan) of the University of Cundinamarca and the institutional guidelines of the University.
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- Comply with current legal regulations regarding occupational hazards and other applicable requirements.
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- Allocate the human, physical, and financial resources necessary for the planning, development, verification, and continuous improvement of the Occupational Health and Safety Management System, in accordance with existing risks and hazards, by designing interventions through the various promotion and prevention programs that generate favorable working conditions and environments.
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- Assignment of responsibilities at all hierarchical levels, from senior management to the operational levels of the University, generating an individual and collective commitment to self-care and comprehensive health protection.
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- Identify the hazards, evaluate, assess, and intervene in the risks present in the processes developed by the University Community and other stakeholders, establishing the respective controls, with the purpose of avoiding and minimizing incidents, work-related accidents, and occupational illnesses that may arise as a result thereof.
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- Provide consultation and participation mechanisms for workers and their representatives within the Occupational Health and Safety Management System.
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- Manage risks with each process of the institution based on the confidentiality, integrity, and availability criteria of the Information Security Management System – ISMS information, starting from Information Asset Management, associated in Annex A of the ISO 27001 standard, for their treatment and mitigation, according to the prioritization of the criticality of the identified information assets.
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- Define and implement incident management involving the activities of prevention, identification, and management of events and/or incidents that threaten the confidentiality, integrity, and availability of information assets, in accordance with the resources provided by the institution, promoting the continuous improvement of the ISMS.
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- Comply with the legal and regulatory requirements regarding information security and privacy that bind the activities of the Information Security Management System – ISMS.
STAGES
1. PLAN
2. DO
3. VERIFY
4. ACT
OBJECTIVE
Adopt the transhuman posture based on democratic values of transparency, civility, and freedom adopted by MEDIT to prohibit, prevent, detect, and sanction all types of bribery acts through global, translocal, moral, and ethical standards within the framework of transparency, thereby guaranteeing university quality under legality and integrity.
SCOPE
The Anti-Bribery Management System is mandatory in its application and compliance for all officials at the management, professional, technical, and administrative support levels, whether freely appointed and removed, career civil servants, provisional, or temporary, as well as for the university community, contractors, or third parties who maintain relations for the acquisition of goods, provision of services, affiliation, and any procedure with the entity.
Likewise, in the design and delivery of teaching, research, and university extension services for undergraduate and graduate programs, through the development of strategic, mission-critical, support, monitoring, and evaluation processes at the Main and Administrative Campus and the 7 Regional Units.
PROCESS OPERATION POLICY
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- The operation of the process is framed within the ISO 37001:2016 Standard.
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- The 2019-2023 Development Plan with strategies 42 and 45.
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- The 2024-2027 Development Plan with the university's integrated management systems strategy, to design, document, implement, and maintain the guidelines established in applicable international standards based on the PHVA (PDCA) cycle.
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- Presidential Decree No. 079 of 2024-08-02 “By which roles, responsibilities, and competencies of the Anti-Bribery Management System of the University of Cundinamarca are adopted and defined.”.
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- ESG-GAS-M001 “Global Guidelines for Anti-Corruption, Anti-Fraud, and Anti-Bribery Management of the University of Cundinamarca”.
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- ESG-GAS-M003 “Anti-Bribery Management System Manual”.
| ENTRIES | PROCEDURES | EXITS |
| Identification of the application of due diligence | ESG-GAS-P01 – Due diligence procedure | Due diligence matrix |
| Context study | ESG-GAS-P02 – Anti-Bribery Management System Procedure | Continuous improvement actions |
Follow up on the proposed activities for the implementation and maintenance of the Anti-Bribery Management System, and the internal audits on compliance with the indicators of the Anti-Bribery Management System:
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- Anti-Bribery Management System Indicators.
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- Reports of bribery complaints in the Citizen Care and Information System – SAIC.
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- Management review.
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- Internal Audit.
Advance actions for the continuous improvement of process performance, through:
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- Improvement plans.
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- Risk and opportunity management.
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- Corrective and improvement actions.
Documents
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